Executive Assistant (Remote)

What We Do

We help Financial Professionals build and grow their business in a variety of different ways.  With over 40,000 clients benefiting from our innovative solutions, we are dedicated to transforming their marketing efforts into growth engines. FMG is the leading all-in-one digital marketing platform empowering financial advisors, insurance agents, and enterprises with scalable and compliant marketing solutions designed to drive organic growth. 

Consistently ranked #1 in market share and customer satisfaction in the T3 Software Survey Report, FMG helps clients stay ahead of evolving trends and effectively implement marketing best practices. Through an intuitive, centralized platform, FMG enables users to efficiently manage websites, email, texting, social media, events, blogs, videos, and more—all in one place.

About Our Culture

At FMG, we have crafted an extraordinary work environment that perfectly balances hard work with an incredible team spirit. Since our inception over a decade ago, we've grown into a thriving community of 450+ dedicated employees spread across the globe. Our fast-paced, results-driven culture is matched by our commitment to maintaining a healthy work/life balance, ensuring that our team members feel fulfilled both personally and professionally.

Collaboration and open, thoughtful communication are at the heart of what we do. Our mission is to invest in motivated, successful individuals, supporting them as they excel both inside and outside of the workplace.

We're building a winning team of A+ players, and we invite you to be a part of this amazing journey. At FMG, you'll find an environment that champions growth, celebrates achievements, and fosters a sense of belonging. Join us, and let's create something extraordinary together!

Our Employee Benefits

At FMG, we’re serious about being an awesome place to work! We’ve earned the USA Top Workplace award three years running (2023, 2024, and 2025), and we’re always looking for ways to keep things great—like regularly checking in on our benefits and pay to make sure you’re getting a truly competitive package.

• Enjoy a generous paid holiday schedule, including a full week off for our Winter Holiday Shutdown.
• Our comprehensive paid time off policies cover vacation, sick days, parental leave, and bereavement leave.
• Our robust insurance plan includes:
  • Medical with $0 co-pay Telehealth plan 
  • Dental
  • Vision
  • Health Savings Account (HSA) with generous employer contributions
  • Flexible Spending Accounts (FSA)
  • Company-paid Life Insurance and Accidental Death & Dismemberment (AD&D) coverage
  • Company-paid Short & Long Term Disability coverage
  • Company-paid Employee Assistance Program (EAP)
• Matching 401(k) with immediate full vesting
• On Demand Pay - allows access to a portion of your earned wages prior to the payday with same day deposit
• Internet & Gym Reimbursement!
• We’ll provide you with the work computer equipment you need to set you up for success!
• Our Employee Events Committee and managers are always planning a mix of fun in-person and virtual events to keep us all connected—plus we also love to throw in some FMG swag, so you can show off your company spirit in style!

About the Role

FMG is seeking an Executive Assistant to support the team of C-level executives and manage a diverse set of responsibilities. The ideal candidate is organized, proactive, and able to manage multiple details to ensure smooth administrative operations for the Executive team. 

This role requires exceptional organizational skills, discretion, proactivity, and the ability to handle confidential information with integrity. This role reports to the VP of People and is a member of the People Team, but directly supports all C-team members. 

Compensation This position offers $60,000-$65,000 per year; depending on experience and qualifications.

Primary Responsibilities & Expectations

• C-Team Support: Supports the Executive leadership team through a variety of responsibilities, including:
  • Calendar Management: Strategically manage and organize multiple extremely complex and demanding calendars across various time zones, anticipating conflicts and prioritizing meetings based on business objectives.
  • Travel Management: Assist in booking and coordinating executive travel.
  • Expense Reporting: Prepare and submit accurate, timely expense reports that comply with company policies and support budget tracking.
  • Executive Communications: Liaise professionally with top industry leaders, including the Board of Directors (and their admins) and other contacts on a daily basis. 
  • Discretion: Maintain confidentiality and discretion in all aspects of the position.
  • Additional Duties: Fulfill any ad hoc requests from each executive member and administrative support tasks as assigned.
• Event Planning: Plan and successfully coordinate various events throughout the year, ranging from seven to 35+ executives. 
  • Executive Off-sites: Execute two to three executive off-sites annually, including hotel blocks, meeting space coordination, food management, and travel. Manage event dollars effectively to provide the best experiences for the executives within the set budget.
  • C-Team Meetings: Coordinate in-person C-team meetings several times a year. 
  • Board Coordination: Partner with Board of Directors admins to coordinate board dinners, hotel rooms, and meeting prep. 
  • Ad-Hoc Meetings: Secure meeting space and hotel rooms for ad hoc executive meetings.
• Office Liaison: Serve as the primary point of contact and liaison among Executives, employees, clients, the Board of Directors, and external partners.
• Additional Support: Support the People Team through a variety of responsibilities, including:
  • Support Company-wide Event Coordination, including company-wide meetings, activities, and recognition events.
  • Provide employee recognition, sympathy, and congratulatory communication.
  • Become the company’s Subject Matter Expert on the Travel Management Platform and be able to answer employee questions and find support as needed. 
• Accessible during the assigned work schedule for regular duties and responsibilities as outlined by the supervisor
• An internet connection with speeds of 5 Megabits down / 3 Megabits up (5mbps/3mbps)
• Access to a private & secure workspace, free from distractions

Skills and Qualifications

• 3+ years of experience supporting a C-Level Executive (e.g., CEO, COO, CFO).
• Advanced proficiency in Google Workspace (Gmail, Google Drive, Sheets, Presentations, Docs, etc). 
• Soft Skills: Discretion & Confidentiality, Proactivity (anticipating needs), Exceptional Organizational and Time Management Skills, Excellent Written & Verbal Communication, Problem-Solving, and Adaptability.

At FMG, we believe in the wholehearted acceptance of each other regardless of our differences. We strive to foster an environment that allows everyone to contribute to our mission in their unique ways. With the belief that diversity propels innovation, we are continually finding ways to cultivate a commitment to inclusion in our employees, services, and products, as well as in the communities in which we live and work. 

We are proud to be an equal opportunity employer committed to providing employment opportunities regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, and genetic information.  If you require accommodation to complete the application or interview process, please contact [email protected].

You can find out more about what it’s like to work at FMG, by visiting https://fmgsuite.com/about-us/